If you have previously registered in SAP, there is no need to re-register.

Please use the forgot User ID or Reset Password functions.

These instructional guides are currently available:

The IRS standard mileage rate experienced a mid-year increase; effective 7/1/26, the rate is $0.76 per mile.

Any mileage incurred prior to 7/1/26 will still be paid at the rate of $0.725 per mile which was effective 1/1/26.

The data (name, address, Federal ID number, UEI) you provide for your organization in the System Access Portal must match the data which appears on your W-9 form and in SAM.gov. This data is validated as part of our grant management process and inconsistencies will delay your award. 

PLEASE NOTE:  DOF Additional documentation requirements! 

For any award issued after 7/1/26, both timesheets and paystubs will be required to support personnel expenses claimed for either direct reimbursement or match.

A Unique Entity ID is required to receive federally-sourced grant funds. The UEI is a 12-character alphanumeric ID assigned to an entity by SAM.gov. If you have not yet been assigned a UEI, visit SAM.gov to apply for one. Data entered in SAM.gov must match federal tax data exactly and you must opt-in for public view for DOF to validate your UEI. For more information, visit SAM.gov.

DOF cannot provide full or partial funding for individual pieces of equipment valued at $5,000 or more.

Effective April 2026, for purposes of non-reimbursed match, the value of in-kind volunteer time should be calculated using $36.14 per hour as published by the Independent Sector. For volunteer work prior to April 2026, the rate is $34.79.  Please choose the rate that follows when the volunteer work was performed. Only projects with a pre-approved volunteer labor match component in their budget may use these rates. A log for staff and volunteer time is available HERE.